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Cancellation & Refund Policy 



You may cancel your participation with The Passport Picnic experiences at any time, but please be aware of the following cancellation policy:

It is an extraordinary commitment to bring this one of a kind experience to our guests and, therefore ALL payments are non-refundable, including deposits, full payments and installment payments. Unforeseen situations may present themselves to our guests and for those circumstances, situations and occasions we HIGHLY recommend that you purchase Travel Insurance to cover your assets.


Our vendor(s) -- hotels, restaurants, local guides, transportation and excursion companies, etc. -- require upfront commitments that we must adhere to. When we offer a package to you we have to ensure, through good-faith payments, that you will attend the events. This is the only way our vendors will take us seriously, and will want to help us provide the best experiences possible to our Passport Picnic guests.

Late Payments

​Late payments of 14 days or more - If a payment has not yet been received 14 days after the due date and no payment arrangements have been made with The Roaming Republic in writing, you will forfeit your spot on the trip in question. The Passport Picnic reserves the right to keep all monies paid as a cancellation/non-payment fee after 14 days of non-payment. 

Need a payment extension? Just get in touch with us before your payment due date! We are willing to work with you so that you can make it on your trip. All we ask is that you communicate!

Refunds will not be provided to travelers with trip payments late more than 14 days.




Troubles and/or change can happen to anyone, including you, and they often occur when you least anticipate them, forcing you to cancel or interrupt your trip, lose your investment, and incur unplanned expenses. We strongly encourage you to purchase travel insurance to cover unexpected events such as loss of income, medical emergencies for you or someone dear to you before and during the trip, a death in the family, natural disasters, and other unforeseen events. In fairness to our passengers that purchase travel insurance, we strictly abide by the Transfer, Cancellation, and Refund Policy contained herein regardless of personal circumstances or circumstances beyond your control that prevent or delay your participation. Travel insurance may be purchased from a national insurer. 


Type “travel insurance” into a search engine. Insurers usually require the purchase of coverage to occur near the date of booking. Some airlines offer travel insurance – please be aware that such insurance rarely covers more than just the air fare; you might still lose your investment in The Passport Picnic Experience if you take the route.  Again, seriously consider purchasing from a direct travel insurance carrier, which usually covers the entire investment.

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